Logistic Coordinator

Description The Supply and Logistics Officer provides advise to senior management and technical support in procurement, fleet management, warehousing and property management to the country office and sub offices. The Officer will be exemplary in commitment to Oxfam Novib core values, upholding principles and policies Duties Procurement and Purchasing Ensures that logistics activity in Oxfam is carried out in accordance with the Oxfam Supply and Logistics manual, and in accordance with local laws and donor requirements Advises and supports the overall team in achieving an on time and within budget delivery of requests without compromising quality and policy objectives Supports identification, evaluation and development of project supply plans and creates annual procurement plans Procures and ensure the continuous availability of needs for the smooth running of the Country office, programme and field offices Sources or support in sourcing of goods and services, focusing on optimizing cost, quality and service delivery via efficient procurement planning and scheduling, inventory minimization and customer order fulfilment requirements Leads and supports vendor selection processes and select top quality 3rd parties and partners based on predetermined criteria and set Oxfam standards Ensures that there is an approved requisition for all purchases with valid project/fund numbers dully filled out before any purchase is made; ensures assignment of unique Requisition number to each requisition and ensures proper registration into requisition tracking sheet Studies approved requisitions and raises any unclear issues with regards to specifications, delivery times with the respective requesting officers & partners Solicits for enough quotations according to Oxfam policies from reputable vendors using acceptable competitive bidding procedures, ensuring that all requests for bids are in writing and documented on file Prepares Purchase Orders (PO) for the successful bidder following approval of the bid analysis and makes sure that contracts, when needed, are properly signed and filed Ensures that PO’s and contracts are secured before purchases are actually made. Maintains close communication with the vendor/supplier to ensure prompt delivery and keep requesting officer informed on progress of procurement Ensures complete procurement documentations following receipt of goods and receipt of invoice Implement and document Oxfam Novib standard procedures and practices of purchasing, and promote accountability of resources Develops and maintains a supplier list for reference prices update periodically according to Oxfam policy and procedures Establishes and participates in procurement committees, ensuring that the process are smooth, timely and meet both internal and donor guidelines, giving advice and appropriate support Maintains a contract database, and ensures that blacklisted suppliers are not used by Oxfam Given a service level agreement, monitors and evaluates supplier performance, and establishes a feedback mechanism for information on supplier performance Develops and maintains effective working relationship with suppliers Collects feedback from clients for improvements in Procurement operations Provides regular complete and accurate status reports on requests Provides information and support in regards PARCEL to project team and partners Works effectively with the agents involved in import and export to ensure compliance and speed on delivery, and stays abreast of changes in Import & Export procedures Fonte: https://www.emprego.co.mz/vaga/logistic-coordinator-oxfam/